Privacy Notice: Photo and Video Consent

Dumfries & Galloway College (the College) is providing you with this information to comply with data protection law to ensure that you are fully informed and that we are transparent in how we collect and use your personal data.

Your privacy and trust are very important to us and this Privacy Notice provides essential information about how the College handles your personal data and the rights you have in relation to how we use your data. The College is committed to complying with all applicable Data Protection legislation.

Who are we?

Dumfries & Galloway College is the ‘Controller’ and is responsible for looking after the personal data that you provide.

Registered office:

Dumfries & Galloway College
Bankend Road~

For any queries or concerns about how your personal data is being processed you can contact the Data Protection Officer (DPO) at

This privacy notice relates to the following process:

Photo and Video Consent

Purpose for processing – why do we collect information about you?

We collect and use your information for the following purposes:

To comply with the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018, we need your permission before we take any official photographs or images of you for use by Dumfries and Galloway College in promotional or marketing material.

Photographs and images will be used solely to promote the activities of Dumfries and Galloway College and our partners, in the UK and overseas. Your images will be used for marketing purposes and may appear in any of our promotional material in printed or electronic form including websites, social media including Facebook and Twitter, in multimedia productions, course leaflets, posters or prospectus. Please note that websites can be seen worldwide and not just in the UK where UK law applies. This means that your photographs and images would be in the public domain.

Our lawful basis (reason) for processing your information is:

You have given consent for the use – you have allowed us to use photos or video footage where you appear for appropriate college promotion/materials, such as:

  • In and around college, in places that might be seen by staff, students and visitors
  • On the college website
  • On the college social media pages
  • In news releases – editorial and adverts
  • In wider marketing materials, used by the college and their partners e.g. College’s Scotland

What information do we collect about you?

We collect photos/video footage to promote the college in a positive light and showcase the activities and successes of our students.
We may also ask you to provide information such as a quote/testimonial to accompany your photo/video footage. We will only use your information and photo/video footage in a positive way in line with the platforms mentioned above.

How do we collect it?

Your personal information is collected by agreeing to have your photo taken or be filmed. It is then stored on the college’s secure systems and accessed by selected staff only. It will be shared on the aforementioned platforms in order to promote the college in a positive light.

If you were to withhold the information we require for this process, the consequences would be:

We would not use any photos/video footage that you have asked us not to use. If at any time, you wish to, you can withdraw your consent by emailing

Who do we share your information with?

Your personal information will, or may, be shared with any of the college’s partners such as College’s Scotland and College Development Network.

How do we look after your information and how long do we keep it for?

Photographs and video material will be stored securely in our image library for three years for the purposes described below. However, if your photograph(s) is used, it would be included in our historical archive and be retained indefinitely unless you requested it was deleted or Dumfries and Galloway College deleted it as part of our image library maintenance. You can contact us using the details at the end of this form to request the removal of photos at any time in-line with your privacy rights, but please note that in certain circumstances we may not be able immediately to erase or delete images that have already been published. For further information on your rights under Data Protection law, please visit:

Automated decision making processes, including profiling

We do not use any automated decision making about you.

Your rights

Under Data Protection laws you have certain rights in relation to how the College manages and uses your personal information:

  • The right to be informed (this is the Privacy Notice)
  • The right to access your personal data
  • The right to rectification if the personal data we hold about you is incorrect
  • The right to restrict processing of your personal data

In addition the following rights apply only in certain circumstances:

  • The right to withdraw consent at any time (if consent is our lawful basis for processing your data)
  • The right to object to our processing of your personal data
  • The right to request erasure (deletion) of your personal data
  • The right to data portability
  • The right not to be subject to automated decision-making including profiling.

For more information about your rights please see

Contact us

If you have any issues about this notice or the way the College has handled your personal information, please contact our Data Protection Officer in the first instance:


Telephone: 01387 734 364 or write to:

Data Protection Officer
Dumfries & Galloway College
Bankend Road

Complaints to UK Information Commissioner’s Office (ICO)

If you are dissatisfied with the response from the College you have the right to lodge a complaint with the Information Commissioner’s Office about our handling of your data:

You can do this online: ICO Online

By telephone: 0303 123 1113

Or write to:

Information Commissioner’s Office
Wycliffe House
Water Lane