Dumfries & Galloway College (the College) is providing you with this information to comply with data protection law to ensure that you are fully informed and that we are transparent in how we collect and use your personal data.
Your privacy and trust are very important to us and this Privacy Notice provides essential information about how the College handles your personal data and the rights you have in relation to how we use your data. The College is committed to complying with all applicable Data Protection legislation.
Dumfries & Galloway College is the 'Controller' and is responsible for looking after the personal data that you provide.
Dumfries & Galloway College
For any queries or concerns about how your personal data is being processed you can contact the Data Protection Officer (DPO) at DPO@dumgal.ac.uk.
When you make your application to learn with us we collect personal data about you so that we can identify you, communicate with you about your application and support needs, where appropriate, and assess your application against course entry criteria. Our legal basis for doing this is to carry out our public task. The Post-16 Education (Scotland) Act 2013 allows colleges to provide educational courses and to provide support services for students.
We ask for some ‘special category data’ (e.g. ethnicity, sexual orientation, race) to carry out statistical analysis to ensure we’re advancing equality of opportunity and treatment for all student groups. This enables the college to meet its duties under the Equality Act 2010. The Data Protection Act 2018 also allows us to process your information for this purpose (but only where you’ve chosen to provide this data).
In the event that any of the data is optional, the online application form will makes this clear.
We collect the following personal data as part of your course application:
We also ask for some ‘special category data’, which means information which is more sensitive. We will ask you about:
We collect this personal information about you on the application form that you complete. We will ask for more information at enrolment stage and this is covered in our Enrolment Privacy Notice.
We will take all reasonable steps to prevent the loss, misuse or alteration of information you give us.
The information you provide will be stored securely and will only be accessed by authorised college staff directly involved with the processing of your application and related operations.
The College has robust Information Security and Data Handling polices in place to protect all the data it holds, including your personal data.
In the event of a system failure or other software error, your data may be shared with one of our suppliers, Tribal Education Ltd.
As the Data Controller, the College will make sure that any third parties information we share your data with are compliant with the UK GDPR.
The College will not share your information with any other third parties and your data will not be held outside of the EU.
Personal data on successful applications will be stored securely for 5 years from the end of the academic session that you studied at The College, as part of your enrolment record.
Personal data on incomplete applications, and unfinished applications, will be deleted at the end of the academic session of the application.
You have legal rights about the way the College manages and uses your personal data. You can:
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If you have any issues about this notice or the way the College has handled your personal information, please contact our Data Protection Officer in the first instance:
Telephone 01387 734364 or write to:
Data Protection Officer
Dumfries & Galloway College
If you are dissatisfied with the response from the College you have the right to lodge a complaint with the Information Commissioner’s Office about our handling of your data:
You can do this online: ICO Online
By telephone: 0303 123 1113
Or write to:
Information Commissioner’s Office