Dumfries & Galloway College (the College) is providing you with this information to comply with data protection law to ensure that you are fully informed and that we are transparent in how we collect and use your personal data.
Your privacy and trust are very important to us and this Privacy Notice provides essential information about how the College handles your personal data and the rights you have in relation to how we use your data. The College is committed to complying with all applicable Data Protection legislation.
Who are we?
Dumfries & Galloway College is the ‘Controller’ and is responsible for looking after the personal data that you provide.
Dumfries & Galloway College
For any queries or concerns about how your personal data is being processed you can contact our Data Protection Officer (DPO) at firstname.lastname@example.org
This privacy notice relates to the following process:
Registration and membership activities for the General Teaching Council Scotland (GTCS) College Lecturer Registration Project and the data sharing between the GTCS and Dumfries & Galloway College.
Purpose for processing – why do we collect information about you?
Mandatory registration with GTCS is required for lecturers with a Teaching Qualification in Further Education (TQFE) or equivalent (currently a recognised Primary or Secondary teaching qualification with experience in Further Education). Applications to GTCS are applicable to individuals who gained qualifications both inside Scotland and outside Scotland, and to individuals without a formal teaching qualification via Provisional Conditional Registration (PCR) route.
Your information will be used for the following purposes:
- Registration purposes
- Communications, including answering information requests from GTCS
- Registration on the GTCS PVG scheme
- Training purposes
- Enabling access to GTCS online facilities and tools
- Administration of the GTCS fitness to teach process
- To facilitate Deductions at Source (DAS) arrangements for registered lecturers to cover the GTCS registration membership for the year on an annual basis. Under the GTC Scotland 2011 Order, all registrants must pay their fees through the ‘Deduction at Source’ process. This means that the annual registration fee is automatically deducted from the college lecturer’s pay by the employer (Dumfries and Galloway College) and is then paid directly to GTCS.
Our lawful bases (reasons) for processing your information are:
- Use is necessary for the performance of a contract with you or to take steps, at your request, before entering into such a contract.
- Use is necessary for us to comply with a legal obligation as set out in The Public Service Reform (GTCS) Order 2011, SSI 215 Part 2 Art 6 on the general functions of GTCS.
- Use is necessary for performing a task in the public interest or under official authority vested in us as a Further Education Institution operating under relevant law as above.
What information do we collect about you?
The College passes the following details about you to GTCS:
- Your name
- Your date of birth
- Your contact email address
- Your qualification type i.e., type of TQFE or equivalent
- If you are already registered with another regulatory body i.e., Nursing and Midwifery Council (NMC) or Scottish Social Services Council (SSSC).
- Your MYGTCS registration number
You are contractually bound to provide your information for the purpose of applying for employment at the College. If you didn’t provide this information, the consequences would be that it may be regarded as a breach of contract.
Who do we share your information with?
Your data will be shared with the General Teaching Council Scotland (GTCS). This is documented and all sharing is carried out in a secure manner. The GTCS privacy notice is available here:
Details of data transfers to any third countries or international organisations
This process does not involve your data being sent outside of the UK.
How do we look after your information and how long do we keep it for?
We will take all reasonable steps to prevent the loss, misuse or alteration of information you give us. Your personal information will be stored securely and will only be accessed by authorised staff, agents, contractors and other organisations who have a business need to know. They will only process your personal information on our instructions, and they are subject to a duty of confidentiality and must comply with data protection law.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
Your data will be retained for the length of your employment + six years and then will be destroyed confidentially.
Automated decision making processes, including profiling
The processing of your data does not involve automated decision making.
Under data protection legislation you have certain rights in relation to how the College manages and uses your personal information:
- The right to be informed (this is the Privacy Notice)
- The right to access your personal data
- The right to rectification if the personal data we hold about you is incorrect
- The right to restrict processing of your personal data
In addition the following rights apply only in certain circumstances:
- The right to withdraw consent at any time (if consent is our lawful basis for processing your data)
- The right to object to our processing of your personal data
- The right to request erasure (deletion) of your personal data
- The right to data portability
- The right not to be subject to automated decision making including profiling.
For more information about your rights please see www.ico.org.uk.
If you have any issues about this notice or the way the College has handled your personal information, please contact our Data Protection Officer in the first instance:
Data Protection Officer Dumfries & Galloway College
Complaints to UK Information Commissioner’s Office (ICO)
If you are dissatisfied with the response from the College, you have the right to lodge a complaint with the Information Commissioner’s Office about our handling of your data:
Information Commissioner’s Office